Nomination to the ELLIS PhD and Postdoc Program

ELLIS fellows/scholars may nominate PhD students or postdocs who are working with them to become ELLIS PhD students or postdocs in the academic or industry track. Note that postdocs of either track and PhD industry track candidates are currently only recruited via nomination.

Requirements 

In order to become an ELLIS PhD student or postdoc in either track, the following requirements must be fulfilled:

• The candidate: The PhD student/postdoc must have published at least one first-author paper in a top-tier venue in machine-learning driven fields (NeurIPS, ICML, ICLR, JMLR, CVPR, ICCV, ECCV, IJCV, PAMI, RSS, CoRL, ACL, EMNLP, KDD, AAAI, IJCAI, COLT, UAI, SIGIR, WSDM, Web Conference; not including workshops).
• The advisors: 1 ELLIS fellow/scholar + 1 ELLIS fellow/scholar/member
• Activity: Each track has specific exchange or time-sharing requirements (see below). In addition, it is expected that students will publish the results of their research in top-tier venues in machine learning-driven fields. 

Additional requirements specific to the academic track:

• International exchange: The PhD student/postdoc must visit an ELLIS fellow/scholar/member (co-supervisor) in another country for min. 6 months.
• Location: The two institutions must be located in different countries.

Additional requirements specific to the industry track:

• Time-sharing: The candidate will spend a minimum of 50% of their time at the academic partner institution and a minimum of 6 months with the industry partner. This can be accumulative (e.g. 2 days per week) or consecutive (e.g. a block similar to an internship). In case there already is an extensive collaboration between an industry and academic partner at one site, e.g. a jointly funded and run industrial-academic lab, slightly different regulations may apply (for more information: phd-industry@ellis.eu).
• Location: The industry partner, industrial research lab, and industry advisor must all be based in Europe (regardless of HQ location), but can otherwise be in the same country/city as the academic partner.

Nomination process

1. ELLIS fellows/scholars may nominate PhD students or postdocs who are working with them to become ELLIS PhD students or postdocs by sending an email to phd@ellis.eu (academic track) or phd-industry@ellis.eu (industry track). The nomination email should include the following information:

• Name of the PhD/postdoc
• Personal website of the PhD/postdoc
• Email of the PhD/postdoc
• Title of the PhD/postdoc project
• Abstract of the project (5-20 sentences without line break)
• Primary host: advisor name, role, institution, country
• Secondary host or industry partner: advisor name, role, institution/company, country
• Dates: beginning+end of the PhD/postdoc
• Dates: beginning+end of the exchange period/time-sharing agreement
• DOI-link to the first-author publication
• (Optional) Portrait picture of the PhD/postdoc for the website

2. If all requirements have been met, the PhD student/postdoc will receive a Letter of Intent, to be completed together with their advisors. The Letter of Intent verifies that both partner institutions approve of the arrangement and understand the rules of engagement. 

3. After the signed Letter of Intent is received, the PhD student/postdoc is admitted to the ELLIS PhD & Postdoc Program.