Call for proposals - Organisation of ELLIS Summer/Winter Schools or ELLIS Doctoral Symposium

Deadline: August 31, 2022 - Who can apply: ELLIS Units

As a grassroots initiative, the ELLIS network thrives on the distributed efforts of its members and units. As part of this strategy, the ELLIS Society is now issuing a call for the organization of summer/winter schools for the 2023 ELLIS PhD & Postdoc Program cycle, to be held over one week. The school can also take the format of an ELLIS Doctoral Symposium (EDS), the first editions of which were held in Tübingen (2021) and Alicante (2022). ELLIS units willing to organize a summer or winter school or doctoral symposium in 2023 should submit their proposals to phd@ellis.eu by August 31, 2022. Proposals will be reviewed by the PhD & Postdoc Committee and decisions are expected by the end of October.Description The ELLIS PhD and Postdoc program will host at least one week-long school or symposium per program-year at alternating ELLIS units focused on research and training in machine learning-driven fields. ELLIS schools will be organized by the hosting ELLIS unit, in collaboration with the central PhD and Postdoc Program coordinators. ELLIS schools are the cornerstone of the ELLIS PhD & Postdoc program, and are the largest and most significant events for ELLIS students during the year. As such, they offer a perfect opportunity for units to spotlight their own research and achievements, and promote it among ELLIS' network.ELLIS Summer/Winter Schools ELLIS schools will be focused on deep diving into research topics, showcasing the work at that unit, and providing essential training and networking activities to the program participants.

ELLIS Doctoral Symposium (EDS) The ELLIS Doctoral Symposium is organized by and for PhD students; the EDS gives young researchers the chance to meet, collaborate and interact with each other in person through content-driven poster sessions and presentations, and facilitate interactive moments for networking with each other, but also with more senior researchers who give keynote talks.

Organization & Funding While units will be given maximum flexibility in organizational matters, general guidelines and support will be offered by the central program coordination and PhD Committee. The ELLIS Society currently does not have a dedicated budget for the organization of PhD events so units contribute their own resources.

Guidelines for proposals The proposal should not exceed 2 pages, and should contain the items below. Proposals will be selected based on criteria of excellence, available infrastructure, organizational and financial support as well as prior experience in organizing scientific events.

• Contact details and short bio of the main organizer
• List of members of the organizing committee
• Local partners (institutions, industry)
• Proposed dates
• Motivation for organizing the school/symposium at your unit
• Prior experience in organizing scientific events
• An outline of the program (incl. proposed format and specific research topics unit faculty aim to cover)
• Maximum number of participants
• Venue and logistics (facilities, lecture halls capacity, housing, etc.)
• Budget overview (estimated costs, expected and/or confirmed funding from the hosting institution and sponsors, estimated student fee if any)
• Dissemination and outreach activities
• A brief note on how the unit envisions its contribution to the ELLIS criteria of (1) excellence and (2) diversity, which also apply to our educational activities.